Are you someone who loves keeping things organised, supporting a busy team, and making sure everything runs like clockwork? Our Commercial Department is looking for a confident and proactive Commercial Administrator to become a key part of the team. If you enjoy variety, take pride in accuracy, and like being the person others rely on, you'll fit right in.
What You'll Be Doing
Supporting Procurement & Ordering
- Preparing and issuing purchase orders
- Keeping procurement schedules up to date and ensuring materials are ordered on time
- Helping Buyers and Quantity Surveyors with pricing checks and order queries
Working With Subcontractors & Suppliers
- Sending out tender packs and organising returned documentation
- Updating comparison schedules and maintaining accurate records
- Keeping subcontractor information current, including insurance and H&S details
Document Coordination
- Updating commercial trackers and spreadsheets
- Requesting rebates and supporting monthly cost reporting
- Managing filing systems and ensuring documents are stored correctly
- Tracking invoices, matching them to orders, and helping resolve queries
- Coordinating customer upgrades and issuing colour choices to suppliers and subcontractors
General Commercial Support
- Producing letters, reports, minutes, and schedules
- Keeping noticeboards, trackers, and shared drives organised
- Arranging meetings and supporting the wider team when needed
- Providing occasional cover for Reception
What You'll Bring
- Excellent organisational skills and strong attention to detail
- Confident use of Excel, Word, Outlook, and document management systems
- Ability to juggle multiple tasks and stay calm under pressure
- Clear and professional communication skills
- Previous experience in an administrative role
It's a Bonus If You Have
- Experience in construction or housebuilding
- Knowledge of COINS or similar procurement systems
- An understanding of commercial or procurement processes
