Operations Administrator

Posted 24 April 2024
Salary Up to £24000.00 per annum
Job type Permanent
Specialism Admin & Business Support
Expiry 17 May 2024

Job description

Job Title Operations administrator
Reports to Operations Director
Department Operations
Location Bredbury
Standard Weekly Hours 37.5

Function Operations
1. Job Purpose

To provide administrative support to a busy Operations department, working closely with key team members to achieve targets and deadlines that are in place.

2. Principal Accountabilities

* Execute all administrative tasks required by the operations team to ensure workload and the flow of the department is managed.
* Supporting with the companies ISO 9001 certification completing paperwork along with assessing whether documentation is being accurately completed by relevant personnel.
* Raising departmental POs
* Uploading product information within specific software for Vape product registrations.
* Collating KPI information and support with departmental meeting presentations
* Document walkaround and meeting notes and track actions.
* Support the HSE Manager with tasks relating to training, SOP writing, incident logging and following up corrective actions.
* Answering calls, scheduling meetings & greeting visitors onsite when required
* Maintaining system data on bespoke manufacturing system
* Numerical data entry
* Preparing, organising and storing information in paper and digital form

3. Key contacts and relationships

Operations Director, Head of Supply Chain, Health & Safety Manager, Quality Team Leader and Full Operations team

4. Knowledge, qualifications and experience
* Excellent IT skills
* Competent in Microsoft Excel, Word, PowerPoint, Teams etc.
* Self-motivated and able to work under own autonomy.
* Attention to detail and meticulous time management skills to limit errors.
* Highly organised and process driven
* Being open to learning new skills
* Working to strict deadlines
* Experience in Quality and Health & Safety preferred but not crucial
* Full UK driving license (maybe required to work between Bredbury and Swinton).

5. Company mission, vision and culture
To accelerate the world's transition to safer nicotine containing products through unique flavour innovation.

To have enriched and prolonged the lives of our consumers through innovation of the safest nicotine containing brands whilst gaining endorsements from healthcare institutions.

6. Our Culture:
Courage| Excellence | Equity| Joy

Monday to Friday 08.00 - 16.00 hrs (flexible hours available).

Time Recruitment Solutions Ltd is acting as an Employment Agency in relation to this vacancy.